If you've ever been tasked with planning an event, you know that it can be a daunting undertaking. There are so many moving parts and details to keep track of that it's easy to feel like you're in over your head. But don't worry—we're here to help! In this blog post, we'll share some of our favorite event planning tools to help you plan and execute a successful event.
Our very own event ticketing software is designed to help you plan and execute successful events. With Stage Stabs, you can create and manage your event budget, create a timeline for your event, track tasks and to-dos, and more. Best of all, our software is easy to use and comes with 24/7 customer support. So if you're feeling overwhelmed by the task of planning an event, Stage Stabs is here to help!
Google Calendar is a great way to keep track of all the details of your event in one place. You can create separate calendars for different aspects of your event (e.g., one for the venue, one for catering, one for entertainment), and then share those calendars with other members of your team. This way, everyone will be on the same page and no details will fall through the cracks. Plus, Google Calendar integrates seamlessly with other Google products like Gmail and Google Drive, so you can easily add attachments or links to your calendar entries.
Evernote is a great tool for organizing all your event planning notes and ideas in one place. You can create separate notebooks for different aspects of your event, and then tag each note so you can easily find what you're looking for later. Evernote also makes it easy to share notes and notebooks with other members of your team, so everyone can stay on the same page. And if you're forgetful like me, you'll appreciate the fact that Evernote syncs across all your devices, so you can access your notes from anywhere.
Trello is a great way to keep track of all of the tasks associated with event planning, from sending out invitations to organizing catering options. With Trello, you can create "boards" for different aspects of your event (e.g., venue, catering, entertainment), and then add "cards" to each board with details about each task that needs to be completed. You can also assign specific team members to each card, so everyone knows who's responsible for what. And because Trello integrates with a variety of other productivity tools like Dropbox and Google Drive, it's easy to add attachments or links to your cards.
If you need something a bit more robust than Trello, Asana might be worth checking out. This project management tool allows you to create an entire timeline for your event planning process, assign tasks to team members, attach documents and files, set deadlines and reminders—the list goes on and on! Asana even has templates specifically designed for event planning that will help you get off to a quick start.
Social media is an essential part of any successful event planning effort, so having a tool like Hootsuite at your disposal can be incredibly helpful. Hootsuite helps you manage multiple social media accounts and promote your event on Twitter or Facebook from one central hub and schedule posts ahead of time so that your accounts are actively engaging with your audience throughout the entire lead up to the event. It also provides analytics so that you can measure the success of each post or campaign.
If you’re looking for an easy way to send emails related to your event—like invitations or follow-up messages—MailChimp is perfect for this purpose! MailChimp allows you to create beautiful newsletters or email campaigns quickly and easily, complete with custom branding if desired. And its reporting features allow you to track how many people opened each email or clicked through links included in them so that you know exactly how effective each message was.
Planning an event doesn't have to be stressful! With the right tools in place, you can easily keep track of all the details and ensure that nothing falls through the cracks. We hope this blog post has given you some ideas about which tools might work best for you as you plan your next event. Thanks for reading!
Founder and CEO of Stage Stubs, online ticketing software built specifically for performing arts and dance events in the UK. He has over two decades of experience in SaaS B2B industry, having worked in senior IT positions for some of the world’s leading companies. Matt has played a key role in developing both International Dance Supplies Limited’s online presence and Raviga Group’s award-winning software products. Passionate about helping businesses grow, Matt is always looking for new ways to improve the customer experience and drive sales through innovative technology solutions.
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