Parent Communication Timeline Generator
Generate a complete email and text schedule based on your recital date
Planning your parent communications
Parent communication can make or break a recital. Send reminders too late and you get last-minute chaos. Forget a message entirely and parents show up without costumes or arrive at the wrong time. A clear schedule keeps everyone informed without drowning them in emails.
This tool generates a complete timeline based on your show date. It covers all the key milestones: announcing the recital, costume measurement deadlines, ticket sales, dress rehearsal details, and show day logistics. Each message includes suggested wording you can copy and personalise.
Most studios send 8-10 communications in the weeks leading up to a recital. Starting early gives parents time to plan, book time off work, and invite grandparents. The suggested timing is based on what works for most dance schools, but you can adjust the weeks if your schedule is different.
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Customise timing for each milestone based on your studio's workflow -
Copy individual messages or export the full schedule -
Works backwards from your show date so nothing gets forgotten
Ready to sell tickets?
Stage Stubs makes it easy to manage ticket sales and keep parents informed about your shows.
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